Seeking a dedicated Administration & Communication Assistant with at least two years of professional experience. The ideal candidate is reliable, detail-oriented, and discreet—comfortable working both independently and in collaboration—and has a strong interest in contemporary art and cross-disciplinary research.
In this role you will run everyday administrative routines, maintain flawless archives, draft texts, communicate with project partners, coordinate logistics, and occasionally accompany the artist on travel. You will work closely with the artist and project-specific collaborators. Position is 24 hours a week across four fixed days agreed in advance. The position is for 24 hours per week, spread across four fixed weekdays agreed in advance.
Responsibilities
• Handle administrative tasks - assist in planning, maintain calendars, process invoices, and manage day-to-day correspondence.
• Catalogue and annotate the digital archive; prepare and update CVs, portfolios, and project files.
• Liaise with institutions, project partners, and suppliers; monitor deadlines and deliverables, and circulate materials.
• Craft clear texts, format visual material, and ensure consistency across the website/social updates, proposals and press materials.
• Assist in project logistics - plan fabrication and installation of artworks, book shipping and technicians, monitor timelines, and coordinate logistics for exhibitions and productions.
• Travel to installations to provide on-site assistance.
Qualifications
• Excellent written and spoken German and English.
• Proficiency in MS Office and Adobe CC (InDesign, Photoshop, Illustrator).
• Vocational training in marketing communications, design, curation or a related field plus at least 2 years of relevant work experience.
• Strong sense of responsibility; focused, detail-oriented, observant, and discreet, with self-managing work organization
• Strong communication, time-management, and organizational skills
Application
• Please send application containing a cover letter, CV, and relevant writing or design samples to studio@ivanafranke.com by 02 June 2025. Applicants of all backgrounds and identities are encouraged to apply.
Start date: as soon as possible.
